Out of curiosity, how are u personally doing this? * As needed, you can also set up a single, recurring, "in your face" reminder-type action to manually tell you to review your On Hold projects. Then, set up your plan to handle tasks that are due for the day and tasks that you otherwise propose to do on that day. First clear out clutter in ongoing projects and decide whether or not to activate projects that are currently On Hold. * Separate your daily reviews in to two distinct parts. * Projects that start off with no known direction or outcome can (and should) be put On Hold until they get an outcome (something defined that will happen at the end) and a direction (a path to make that outcome happen). define the template, put it as Inactive, and then duplicate and activate it a new need arises. * A template can be useful to define the structure of a recurring project. for my kind of freelance work with many possible things but I never know which might take off. In the meantime, you're getting the most important stuff done and getting better at predicting what you can do in a day, which also feels better. If not, re-evaluate the next day and flag a few less next time until you hit the right balance.Įventually, you realize that you're probably still not getting all 20 things done in one day, but realistically, that was never going to actually happen. If you get them done early, flag a few more and work on them. If flagging the 20 items you mentioned wanting to get done is overwhelming, unflag stuff until you feel like you can actually do everything that day. In my experience, we all almost always want to do more stuff than we'll actually be able to get done. In fact, it's pretty much necessary - we all aspire to a lot of things. Thing to remember: it's really and truly okay to defer actions and projects. Now you've got this app reminding you "oh, I wanted to do this!" So, again - you're not alone in feeling a little overwhelmed. and painlessly forget about the other thing you wanted to do if it didn't really matter. Previously, you'd idly think about doing something, work on something more important/immediate. It's not super-easy at first, partially because of the stage I just mentioned. Next, I usually recommend folks work on getting used to reviewing and picking a manageable number of tasks to work on for the next day/week/whatever. The first step I usually recommend is to get used to capturing stuff - it's a manageable task, and the "oh man, I'm not forgetting stuff any more" provides some encouraging feedback.
This leads to a desire to figure everything out all at once, which very quickly becomes overwhelming and discouraging. One thing I've seen fairly commonly from folks new to OmniFocus or GTD is there's a lot of pent-up demand to get everything figured out and be more productive.
I've read a few, but just thick headed and can't get clear for every scenario i have that comes up. Just point me to the threads and such if this has been answered. 3 of those really need to get done very soon, 1 needs to get done immediately, and then there are those daily things that aren't urgent, but I want to do them today.
I could have 5 things that rise to the top from the 20. There are lots of ways to slice it and I've tried a bunch, but none are elegant and things slip through.īasically there are different levels of priorities. If I could use multiple contexts then I could solve this, or tagging. If I flag, then there's just too many things flagged, and then my daily needs.
If I change a context to "urgent" or "do now" then I lose my "online" or "Mr. I thought of moving the most important projects away from their hierarchies to an eat frog kind of folder, but then i lost my structure, and if it's a single item from a project and not the entire project, that would really confuse things. came up, I have things I really need to get done soon, and things I need to do ASAP, and things to do today, which may not be that important, but I'd like to get milk and send an email, etc. I have tons of things to do and on hold, some things on hold, but one thing I could do in it because an opp. I get the inbox and I get putting things nicely away into different projects, etc. I think tagging of sorts will be coming but some don't believe in it.
#HOW I USE OMNIFOCUS HOW TO#
That leads me to ask, am I just not getting it cause i've got a bad habit way of thinking about to-dos, or I've just not figured out how to tweak OF enough. I risk asking a variant of a question asked a billion times, but I can't seem to get my head around my experimenting w/ OF.
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